Executive Summary

Infrastructure and social projects are generally large and complex undertakings spread across multiple locations and sites that combine a large number of activities having complex interdependencies amongst them and performed by different vendors. Success of these projects depends upon a variety of factors, not least effective project management. Effective project management requires collection of field data from each implementation site and vendor, consolidation of this data centrally and then converting the data into information that can help in measuring, monitoring and managing progress and risks.

The Challenges

The client is implementing a major development project in about 200 locations. The projects has four major components with each component having several sub-components. Many activities make a sub-component.

Volume & Concurrency

The sheer volume and concurrent nature of activities make it extremely difficult to monitor and manage performance, risk, cost, resource and quality.

Change Management

The magnitude of the project is such that change is a frequent need. Change, if not seamlessly introduced, can affect the entire project lifecycle.

Reporting Complexity

The project is implemented in hundreds of locations with different stakeholders. Getting data from all the project locations, consolidating and aggregating the data, and presenting a combined and hoslistic picture on various parameters for day-to-day operations is quite complex and challenging.

Challenges
Solution

The Solution

A comprehensive digital strategy using Appverse and ViewZen Analytics to enable agile data management.

Real-time Digital Data

With our Appverse Platform, we put together a comprehensive strategy to gather data digitally in real-time mode. All activities under the various project components have been digitized enabling the field manpower to enter data digitally either on mobile or web. Project managers / supervisors can centrally view and approve the data.

Real-time Dashboards

The data is processed, converted into meaningful metrics and information. The entire process of deriving metrics and insights is automated with rules and processing steps on ViewZen Analytics. Data analysts use this data to list facts and find measures which are then presented on dashboards. Consolidated metrics from data across activities and project locations gives a bird's eye view on the overall project. Time-series analysis to look at trends, seasonality, moving averages etc. are driving decision-making across project components.

Agile Flexibility

Both Appverse and ViewZen Analytics are agile and flexible software platforms that support rapid configuration and deployment of digital data collection tools and data analysis. Both these platforms allow organizations to respond quickly to changes in business requirement without requiring extensive coding or development efforts. These platforms provide the backbone for agile data management in the project.

Key Results

Real-time project activity and expenditure information is helping the client in many ways.

Cost variance points to the difference between the budgeted cost and the actual cost in performing a work. A positive cost variance indicates that lesser money was required to complete a work and a consistent positive cost variance can be used to reduce budgets and allocate money for other productive activities. Similarly, a negative cost variance can point to under budgeting or over expenditure.

This indicates the difference between the planned Schedule and the actual completion of an activity. Continuous real time data has helped in getting a better visibility into the actual progress giving managers a better control over schedule variances. A visibility into the progress of the dependent activities is improving forward planning thereby reducing bottlenecks created by dependent activities.

Real-time visibility also helps in better planning and utilization of all resources - manpower, material, equipments etc.

Real-time data helps to measure and track vendor performance, compliance and delivery as well as monitor risks associated with individual vendors and planning mitigation. Over time, lead-time data of various vendors in performing various activities can help in ranking and categorizing vendors.
Results Dashboard

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